Opus Staffing Strategy Planner

Workforce Management for Hospitals with Opus

Background

In the fast-paced and high-pressure environment of healthcare, ensuring the right staff are in the right place at the right time is critical. Hospitals across the UK face daily challenges in managing workforce shortages, juggling holiday schedules, and accommodating sick leave—all while ensuring patient care is never compromised. That’s why Redfire Digital developed Opus, a bespoke system tailored to meet the unique staffing needs of NHS University Hospitals Liverpool. Now, we’re bringing this transformative solution to hospital trusts nationwide.

What we did

Opus is an advanced workforce management system designed specifically for healthcare institutions. It consolidates and streamlines information on:

• Job positions and pay grades

• Staff profiles and training records

• Holiday, training day, and sick leave management

More than just a data repository, Opus leverages a sophisticated algorithm to address staff shortages dynamically. By analyzing factors such as overtime rates, skill sets, and working hours, the system identifies the most suitable staff to cover open positions. The result? Seamless staffing decisions that maintain service quality while optimising costs.

Key Features of Opus

1. Comprehensive Staff Database Opus provides a centralized hub for all staff-related information, from job roles and qualifications to individual training histories and compliance records. This ensures that managers have a complete picture of their workforce at their fingertips.

2. Dynamic Shortage Management Whether it’s a last-minute sick day or a planned leave of absence, Opus quickly calculates the best solution to fill gaps. Its algorithm factors in:

   • Availability and contractual working hours

   • Skills and qualifications required for the role

   • Overtime rates and budget considerations

3. Seamless Leave and Training Scheduling With Opus, managing holidays and mandatory training days is no longer a logistical headache. The system ensures that staff schedules align with organisational needs, avoiding overbooked leave periods or unplanned shortages.

4. Scalable and Secure Deployment Built using the robust Symfony framework and deployed via PHP Deployer, Opus offers unmatched reliability and performance. All assets are securely stored in Amazon S3, with rigorous security protocols and automated backups to safeguard critical data.

Result

Why Choose Opus for Your Hospital Trust?

• Improved Operational Efficiency: Automate time-consuming scheduling tasks and reduce administrative burden.

• Enhanced Patient Care: Ensure the right staff with the right skills are always available.

• Cost Optimisation: Minimize unnecessary overtime and make data-driven staffing decisions.

• Compliance Assurance: Keep track of staff training and certifications to maintain regulatory compliance.

• Tailored to Healthcare: Designed with the complexities of hospital operations in mind.

Proven Success at NHS University Hospitals Liverpool

Since its implementation, Opus has transformed workforce management at NHS University Hospitals Liverpool. Staff shortages are resolved faster, scheduling conflicts are minimised, and managers have gained valuable insights into staffing trends and needs. Most importantly, patients benefit from consistent, high-quality care.

Ready to Transform Your Workforce Management?

If your hospital trust is seeking a smarter, more efficient way to manage staffing, an Opus system could be the solution you’ve been waiting for. Contact RedFire Digital today to learn more about how we can tailor Opus to meet your organization’s unique needs.

Let’s revolutionise healthcare staffing together.